Hybrid – Bassano del Grappa & Veneto Area

Job Summary:

We are looking for a highly organized, detail-oriented, and bilingual Personal Assistant to join our team and support an executive. The ideal candidate is fluent in both Italian and English and is willing to travel as needed. They should possess excellent communication skills, knowledge of accounting principles, and be able to manage a wide range of tasks with efficiency and professionalism.

Key Responsibilities:

Duties include:

• Act as the main point of contact for the Executive, managing their schedule and appointments, and ensuring they are prepared for meetings and engagements.
• Coordinate and book travel arrangements, including flights, accommodations, and transportation, while adhering to travel policies and budgets.
• Manage expenses and receipts, and assist with basic accounting tasks such as reconciling credit card statements and preparing expense reports.
• Handle both written and verbal communication on behalf of the executive in a professional and timely manner, maintaining confidentiality at all times.
• Provide translation support in Italian and English for meetings, emails, documents, and other communications.
• Research and gather information to support decision-making and problem-solving.
• Plan and organize attendance to events, meetings, and conferences, ensuring all necessary logistics are in place and communications are handled.
• Assist with the preparation of presentations, reports, and other materials, proofreading and editing for accuracy, clarity, and consistency.
• Manage and maintain an organized filing system for important documents, both digital and physical.
• Perform any other ad-hoc tasks or projects as assigned to support the executive and the overall business.

Qualifications:

The ideal applicant will be characterised by:

• Fluency in both Italian and English, both written and verbal.
• Minimum of 3 years of experience as a personal assistant, executive assistant, or in a similar role.
• Knowledge of basic accounting principles and experience managing expenses.
• Ability to travel both domestically and internationally as needed.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines.
• High level of discretion and professionalism in dealing with confidential information.
• Strong interpersonal and communication skills, with the ability to build rapport and interact with individuals at all levels of the organization.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proactive and resourceful problem-solver, with a can-do attitude and the ability to work independently.
• High school diploma or equivalent required; Bachelor's degree in a relevant field preferred.