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Project Leader and Administrator, Solutions Group

atma.io

atma.io

Alvarado, TX, USA
Posted on Wednesday, June 19, 2024

Company Description

About Avery Dennison

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company that provides a wide range of branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. Our products and solutions include labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and a variety of products and solutions that enhance branded packaging and carry or display information that improves the customer experience. Serving an array of industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 34,000 employees in more than 50 countries. Our reported sales in 2023 were $8.4 billion. Learn more at www.averydennison.com.

Avery Dennison is an equal opportunity employer.
Please let us know if we can support you with reasonable accommodations throughout the application process by contacting our team via [email protected].

Job Description

At Avery Dennison, Solutions Group, we are looking for an enthusiastic, flexible and organized business administrator and project leader to join our Solutions Group team. In this role, you will play a critical role in supporting the Solutions Group President and leadership team in executing our organizational strategy, driving operational excellence and fostering a culture of collaboration and accountability. You will support our Solutions Group leadership team, acting as a coordinator for group interactions and meetings, ensuring the right level of preparation for maximum efficiency and connecting key projects, business initiatives and actions accordingly. This role will report to the President of the Solutions Group directly, both filtering and as appropriate attending day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions .

In this position you will play a crucial role in ensuring day-to-day operations run smoothly from an administrative perspective, drive key initiatives and foster cross functional collaboration. You will be expected to perform advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices. You will act as a trusted advisor, confidant and proxy to the Solutions Group President, facilitating communication, prioritizing tasks and driving operational efficiency.

Role & Responsibility

  • Strategic Alignment. Collaborate with the Solutions Group President and leadership Team to cascade strategic objectives to ensure alignment throughout the organization. Monitor progress against strategic initiatives and provide regular updates to the President.

  • Support special projects of a confidential nature. This could range from potential acquisitions or partnerships, organizational changes and internal organizational challenges that require special attention.

  • Information gathering. Identify challenges and opportunities and bring to the attention of the Group President and/or Solutions Group Leadership Team. This could include gathering information such as financial reports, performance scorecards and discussions with Solutions Group team members. Good data analytics skills required.

  • Management of administrative details. Spearhead managing miscellaneous administrative tasks for the Solutions Group President and leadership team such as preparation for external engagements and team meetings. This includes the organization and preparation for meetings on site or abroad, including gathering documents and attending to logistics of meetings.

  • Calendar and Expense Management. Day-to-day support including calendar management, arranging all aspects of travel, visa applications, expense reimbursement and invoice management and for the Solutions Group President.

  • Creation of visual communications and content. Develop slides and visuals needed for leadership meetings and communication events.

Additional administrative responsibilities including:

  • Serve as the primary point of contact for the President managing correspondence, scheduling and communications.

  • Prepare correspondence for Group President's final approval.

  • Answer routine questions, obtain and furnish information to save the leader's time.

  • Research a wide variety of complex information requests independently.

  • Prioritize, adapt quickly and work independently to provide high quality support to the business.

Qualifications

  • Bachelor’s degree in Business Administration, Management or related field.

  • 3+ years experience in a similar role and demonstrated success in providing executive support to several departments in an international, high demand environment, with:

    • Ability to successfully navigating large, global, matrix organization.

    • High degree of accuracy and high standards for all work output.

    • Strong cultural empathy and team-player, relationship-building attitude to operate in complex multinational organization.

    • Strong time-management and priority setting skills.

    • Trustworthy and ethical: Ability to keep all matters handled and information received in the strictest confidence.

  • Good business acumen.

  • Detail oriented with strong analytical skills and organizational skills - good data analytics capability - gathering, synthesizing and drawing conclusions from data.

  • Good project management skills with knowledge of excel and/or google sheets.

  • Good facilitation, customer service, relationship building and communication skills.

  • Strong leadership skills and ability to influence without authority.

  • Comfortable and confident interacting with and presenting to all levels in the organization.

  • Excellent problem solving skills, with demonstrated capability to gather data, draw conclusions and provide recommendations.

  • Outstanding interpersonal skills and ability to build a personal network quickly.

  • Willingness to extensive domestic and international business travel.

  • Excellent digital tool fluency: proficiency in Gsuite (Google Calendar, Gmail & Google sheets/docs/slides) is a plus

  • Full fluency in English (spoken as well as written) is a must. Business fluency in any additional language (e.g. Portuguese, Spanish, Mandarin) is a strong plus.

Additional Information

Who we are! - Our Story:

Every voice. Every day! Eight Values. One Team!

Being open to every voice, every day, brings our value of diversity to life and makes Avery Dennison a vibrant and engaging place to be. We understand diversity and equal opportunities as enrichment for our future-oriented work. Across our diverse, global team, every voice makes us stronger. When we listen to and learn from each other, there is no limit to what we can achieve together. Each of us is unique, and we appreciate bringing together different personalities and talents.

Avery Dennison is an equal-opportunity employer.

To find out more about all our employee resources groups globally as well as our Diversity, Equity & Inclusion approach, please go to https://www.averydennison.com/en/home/about-us/diversity-and-inclusion.html